Searching for Intralinks pricing and finding nothing? That's intentional. Intralinks doesn't publish their costs publicly. You have to book a sales call to get a number - and that number depends on deal size, data volume, user count, and how well you negotiate.
This guide breaks down what Intralinks actually costs based on industry reports, user data, and third-party analysis. You'll get a clear picture of their pricing model, what drives costs up, how it compares to alternatives, and how to calculate your true all-in cost before signing anything.
What is Intralinks?
Intralinks - officially SS&C Intralinks since its 2018 acquisition by SS&C Technologies - is one of the oldest and most established virtual data room (VDR) providers in the world. Founded in 1996, they pioneered the concept of the VDR itself.
The platform is used primarily for complex financial transactions: M&A due diligence, capital raises, IPOs, restructurings, and fund management. Their flagship product is VDRPro, built specifically for dealmakers.
Key features:
- Virtual data room with granular document permissions and role-based access
- AI-powered redaction (PII removal from sensitive documents)
- Dynamic watermarking and information rights management (IRM)
- Detailed audit trails and user activity reporting
- Integrated Q&A management for due diligence workflows
- 24/7 multilingual support in 140+ languages
- Auto-indexing and bulk document upload
Market position: Intralinks is the legacy giant of the VDR space. They've facilitated 10,000+ M&A deals annually and have over 6.6 million registered users worldwide. They're owned by SS&C Technologies, a publicly traded financial services software company. Trusted by most of the Fortune 1000, but increasingly challenged by newer, more transparent competitors.
Current Intralinks pricing (2026)
Intralinks does not publish standard pricing on their website. Their official position is that pricing is "tailored specifically to your requirements" based on data volume, number of users, project duration, and required features.
There are no fixed tiers or listed prices. Every quote is custom.
All cost estimates below are based on industry reports, user-reported data, and third-party analysis. They are not official Intralinks pricing. Actual costs will vary.
How their pricing model works
Intralinks uses a combination of pricing variables:
- Per-page pricing - approximately $0.60 per page uploaded (industry-reported)
- Per-user pricing - charges may apply for users who need to create workstreams (not just view)
- Storage-based pricing - costs scale with data volume
- Project duration - longer deals cost more
- Feature tier - AI tools, advanced reporting, and premium support add cost
There's no monthly subscription you can just sign up for. You negotiate a contract.
Estimated cost ranges (based on industry data)
Small deal / startup fundraising round: Annual cost estimate: $10,000 - $30,000 Typical data volume: 1-5 GB Users: 10-50
Mid-market M&A transaction: Annual cost estimate: $50,000 - $200,000 Typical data volume: 10-50 GB Users: 50-200
Large enterprise deal: Annual cost estimate: $200,000+ Typical data volume: 50 GB+ Users: 200+
Per-page pricing example
If you use a per-page pricing model at $0.60/page:
- 10,000 pages = $6,000
- 50,000 pages = $30,000
- 100,000 pages = $60,000
- 2 million pages (large deal) = $1,200,000
This is why per-page pricing can become unpredictable fast. One large document dump and costs spike.
Intralinks product suite
Intralinks offers several products. The pricing model applies differently to each:
VDRPro - Flagship virtual data room for M&A and due diligence. Custom pricing only.
Elite - Secure file sharing and collaboration for ongoing business use. Reported to start around $25/user/month on annual contracts (per GetApp and Crozdesk data).
DealCentre AI - Full deal lifecycle management platform, including pipeline management, AI-powered insights, and workflow automation. Custom pricing.
FundCentre - Specialized for fund management and investor relations. Custom pricing.
Plan comparison table
Enterprise pricing
All VDRPro and DealCentre AI deals are enterprise contracts with custom quotes. Based on available data:
- Minimum engagement for VDRPro: estimated $10,000+ annually
- Mid-market deal support: $50,000 - $200,000 per year
- Large enterprise / multiple simultaneous deals: $200,000+
Contact Intralinks sales directly for a quote. Expect a multi-step sales process before receiving any numbers.
Costs not shown in base pricing
When you get a quote from Intralinks, the base price often doesn't include:
- Storage overages - exceeding your allocated data volume triggers additional charges
- Duration extensions - projects running longer than contracted cost more
- Additional users - adding team members beyond initial allocation is billed separately
- Training and onboarding - professional services are typically not included
- Premium support tiers - higher support levels often require separate investment
- Advanced AI features - some features cost extra depending on your contract tier
- Contract escalation clauses - Vendr user reports note that Intralinks often proposes 10% annual uplift language in contracts. Always negotiate this out.
Can you actually use Intralinks for free?
Intralinks does not offer a free plan. They offer:
- A 30-day free trial for the Elite product (file sharing)
- A demo for VDRPro through the sales team
- No self-serve free tier on any product
The trial is for Elite (their lighter collaboration tool), not VDRPro (their main VDR). You won't get a meaningful feel for the full VDR product without going through a sales conversation.
What you can't do on the free trial:
- Access the full VDRPro feature set
- Run a real due diligence process
- Test AI redaction on your actual documents at scale
- Get accurate pricing without talking to sales
Who the trial works for: Teams that want to test basic file sharing and interface feel before committing to sales negotiations. It doesn't replace a proper evaluation.
The honest take: If you're a startup founder evaluating Intralinks for a fundraise, the trial gives you a limited view of a product designed for enterprise M&A. You won't know what it costs until you talk to someone.
Real costs for teams
Per-project and custom pricing makes this harder to calculate than a SaaS product. Here's what teams at different stages typically pay based on available data.
Opening note: These are estimates. Your actual cost depends on your negotiation, deal size, data volume, and contract length.
Scenario 1: Seed-stage startup fundraising
Use case: Sharing a data room with 5-10 investors during a seed round
Typical data volume: Under 1 GB (pitch deck, financials, cap table, legal docs)
Recommended product: VDRPro or a lighter alternative
Estimated Intralinks cost: $10,000 - $20,000 for the deal period
Reality check: This is often overkill for a seed round. Most seed-stage founders don't need Intralinks-grade infrastructure.
Scenario 2: Series A or B fundraising
Use case: Running a proper due diligence process with multiple institutional investors
Typical data volume: 2-10 GB
Users: 20-50 (internal team + investors + advisors)
Estimated Intralinks cost: $15,000 - $40,000 for the deal period
Limitations to watch: Storage overages if diligence gets heavy. Duration fees if the round takes longer than expected.
Scenario 3: Mid-market M&A sell-side
Use case: Preparing and running a full M&A data room for an exit process
Typical data volume: 10-50 GB
Users: 50-200
Estimated Intralinks cost: $50,000 - $150,000 per deal
Limitations to watch: Per-page charges if using that model. Extension fees if the deal timeline slips.
Scenario 4: Enterprise M&A (buy-side)
Use case: Running multiple simultaneous deals with large document volumes
Typical data volume: 50+ GB per deal
Users: 200+
Estimated Intralinks cost: $200,000+ annually
Note: At this scale, Intralinks is competitive with peers like Datasite. The brand recognition and deal support services justify the cost for many Fortune 1000 buyers.
Cost comparison table
Hidden cost multipliers
Costs increase when you need:
- Additional storage beyond initial allocation
- Extra users mid-deal
- Deal duration extensions
- Premium support response times
- AI feature upgrades
- Multiple simultaneous data rooms
One user on Vendr noted to "make sure to check cap lock language prior to signature" and flagged that Intralinks often proposes 10% annual uplift clauses. That's a real cost multiplier on multi-year deals.
Which Intralinks product do you really need?
Most teams evaluating Intralinks are trying to solve one of a few specific problems. Here's what actually matters.
Use case 1: Startup fundraising (seed to Series B)
Must-have features: Secure document sharing, basic access controls, view tracking, link expiry
Nice-to-have: Investor-level analytics, NDA gating, page-level view data
Skip these: AI redaction, full M&A Q&A workflows, 140-language support, enterprise audit trails
Honest recommendation: VDRPro is built for M&A, not early-stage fundraising. It can do the job, but it's built for processes with 50+ external parties and millions of documents. For a fundraise, you're paying for infrastructure you won't use.
Use case 2: M&A due diligence (sell-side)
Must-have features: Granular permissions, document watermarking, detailed activity reporting, Q&A management, IRM, audit trails
Nice-to-have: AI redaction, auto-indexing, multi-party coordination tools
Skip these: Fund management features, pipeline tracking (unless running multiple deals)
Recommended product: VDRPro. This is exactly what it's built for. If you're running a sell-side M&A process, Intralinks is a legitimate choice - the brand trust with buyers is real.
Use case 3: Ongoing board / investor reporting
Must-have features: Secure file distribution, version control, access tracking, basic permissions
Skip these: Full M&A workflow, per-page pricing models, complex Q&A
Recommended product: Elite (if you want Intralinks) or a lighter alternative. VDRPro for ongoing reporting is like using a hammer to swat a fly.
Decision framework
Ask yourself:
- Are you running a formal M&A transaction? Intralinks VDRPro is designed for this.
- Are you raising a funding round? You probably don't need enterprise VDR infrastructure.
- Do you need ongoing secure sharing without a big deal attached? Lighter tools will work.
- Is your counterparty (buyer, investor) already familiar with Intralinks? That may influence your choice.
- Can you budget for $10,000+ minimum? If not, Intralinks isn't the right fit.
What users say about Intralinks pricing
We reviewed user feedback on G2, Capterra, GetApp, and industry forums. Here's what actual customers say.
What users like
Security and reliability:
"The granular permission settings let us manage who can see what with confidence, while document watermarking and audit trails add an extra layer of accountability."
- Verified user, G2
Support quality:
"Service and support team are helpful and good natured."
- Verified user, GetApp
Document organization:
"The ability to share data with partners is definitely this software's biggest positive, everything can be organized very well and accessed easily."
- Verified user, GetApp
Common pricing complaints
Opaque pricing process: Users consistently flag the lack of any published pricing as a frustration. Having to go through sales before knowing whether the platform is in budget is a barrier for smaller teams and startups.
Per-page model is unpredictable: One third-party analysis compared Intralinks' per-page pricing model to Netflix charging per movie watched. Industry data suggests a six-month deal using per-page pricing can reach $60,000 where comparable alternatives might cost under $4,000 for the same period.
Steep learning curve:
"UI is not exactly as user-friendly as competing vendors, although it seems Intralinks is revamping their website experience."
- Verified user, Capterra
Contract terms: One procurement professional noted on Vendr: "Make sure to check cap lock language prior to signature. Often times they propose 10% uplift language on their contracts and it's advised to negotiate or eliminate this language."
Customer service quality is variable:
"Yep, that's how Intralinks deals with product failures on their side. Their concern is monetizing customers."
- Verified user, GetApp
Is Intralinks worth the cost?
For large enterprise M&A transactions, the consensus is generally yes. The brand recognition, security certifications (including ISO 27701 - the highest possible standard for a VDR), and 24/7 deal-specific support justify the cost when you're managing a $500M transaction.
For smaller deals, startups, and teams not running formal M&A processes, the value calculation is less clear. The pricing model makes it hard to budget, the minimum cost is high, and several newer platforms offer comparable security at a fraction of the cost. Multiple industry analysts rate Intralinks as below average value for money compared to the broader VDR market.
Intralinks vs alternatives: quick comparison
All prices for comparable use cases. Intralinks pricing is estimated based on industry data.
Ellty - starts at $0/month
Ellty is a pitch deck sharing and analytics platform with virtual data room capabilities. It's built for startup founders sharing pitch decks and deal documents with investors - not enterprise M&A.
- Free Starter plan: upload and share pitch decks, basic tracking
- Pro plan: $24/month - unlimited trackable links, advanced analytics, real-time notifications
- Business plan: $50/month - virtual data room features, secure data room for due diligence, full analytics suite
Free tier available. No sales call required. Fixed pricing, no negotiation.
Ellty works well for: founders sharing pitch decks, early-stage fundraising data rooms, ongoing investor updates, and teams that need to know who viewed what and when without enterprise overhead.
iDeals - from ~$400/month
Fixed subscription plans with transparent pricing. Strong security (ISO 27001, SOC 2). 7-30 day free trials available. Consistently rated as better value than Intralinks on G2.
Firmex - custom pricing with free trial
Subscription model with fixed costs. Unlimited users and unlimited data rooms on their plans. No per-page pricing. Free trial available. Better G2 ratings than Intralinks for ease of use.
Ansarada - from ~$299/month
AI-powered M&A platform with transparent fixed pricing. Strong for deals under $100M. Available without a sales call.
Cost comparison for a startup fundraising scenario (annual)
When Intralinks makes sense
- You're running a formal M&A transaction (sell-side or buy-side)
- Your counterparties (banks, PE firms, corporates) expect Intralinks specifically
- You need the highest level of security certifications (ISO 27701)
- Budget is not a constraint and deal complexity is high
- You need 24/7 multilingual deal support in 140+ languages
When alternatives make sense
- You're a startup sharing pitch decks and deal docs with investors
- Budget is under $10,000
- You need pricing transparency before starting a sales process
- You want to get started in minutes, not weeks
- Your use case is ongoing investor relations, not one-time M&A
Special offers and discounts
Intralinks doesn't publish promotions. Here's what's known:
Annual contracts: Committing to a longer deal or multi-year engagement typically reduces per-unit costs. This is negotiable.
Multi-deal discounts: Investment banks and PE firms running multiple transactions can negotiate bulk pricing. If your firm does 5+ deals per year, that's real leverage.
Startup programs: Intralinks doesn't advertise a formal startup program. Some accelerator partnerships may exist - check with your accelerator if they have a negotiated deal.
Educational/non-profit: No published discount program for nonprofits.
Free trial strategy: The 30-day trial is available for the Elite product without a credit card. Use it to test the interface and support responsiveness before entering sales negotiations.
Negotiation tips for enterprise contracts:
- Get competing quotes from iDeals, Firmex, and Ansarada before talking to Intralinks sales
- Use competitor pricing as leverage
- Push back on per-page pricing - try to negotiate a flat rate instead
- Explicitly negotiate out the 10% annual uplift clause
- Ask for prorated overage billing rather than flat overage penalties
- Negotiate training and onboarding into the base contract
How to calculate your true cost
Base price isn't the whole picture. Here's how to get to the real number.
Step 1: Base subscription Get the initial quote from Intralinks sales. Ask specifically whether it uses per-page or flat pricing. Multiply the per-page rate by your estimated document volume to get a realistic baseline.
Per-page estimate: Total pages × $0.60 = base cost
Step 2: Add-ons and extras Add estimated costs for:
- Storage overages (ask what the per-GB overage rate is)
- Additional user access fees
- AI features if needed
- Premium support tier if required
Step 3: Implementation Add cost for:
- Onboarding and setup (often not included in base)
- Training for your team
- IT integration work
Step 4: Ongoing and contingency costs
- Deal extension fees (what's the per-month rate after initial term?)
- Additional users added mid-deal
- Annual contract uplift (negotiate this to 0% if possible)
Total first-year cost = Base contract + add-ons + implementation + contingency buffer (15-20%)
True monthly cost (amortized): Divide total first-year cost by 12.
For a $20,000 annual contract with $3,000 in extras and $2,000 onboarding: $25,000 / 12 = ~$2,083/month true cost
Hidden costs to remember:
- You can't self-serve - every change requires contacting support
- Complex implementations take weeks, not minutes - count your team's time
- Counterparty training - your investors or buyers need onboarding too
- The contract renewal discussion starts before you expect it
Compare this to alternatives before signing: For a startup fundraise, $25,000 in year one vs. $600/year on Ellty Business is a $24,400 difference. That math matters when you're pre-revenue.
Switch to Ellty (free Intralinks alternative)
Intralinks is built for enterprise M&A. That's not a criticism - it's just what it is. If you're a startup founder sharing and tracking pitch decks, and running early-stage due diligence, the pricing model, sales process, and minimum contract size weren't designed for you.
Ellty takes a different approach: fixed pricing, self-serve signup, and a free tier that actually lets you do real work.
Ellty pricing - clear and simple
Ellty Free (Starter) - $0/month
- Upload and share pitch decks
- Create trackable links
- Basic view analytics
- No credit card required
Best for: Founders testing the product, early-stage sharing with a handful of investors
Ellty Pro - $24/month
- Everything in Free
- Unlimited trackable links
- Password protection
- Advanced analytics (who viewed, which pages, time spent per slide)
- Real-time notifications
- Custom branding
Best for: Active fundraising founders tracking multiple investor conversations
Ellty Business - $50/month
- Everything in Pro
- Virtual data room for due diligence
- Secure data rooms with permission controls
- Full analytics suite
- Priority support
Best for: Founders in formal fundraising or due diligence with institutional investors
Intralinks vs Ellty side-by-side
What you save with Ellty
For a startup fundraising round:
- Intralinks estimate: $10,000 - $20,000
- Ellty Business: $600/year
- Savings: $9,400 - $19,400 per year (94-97%)
For a 10-person team on ongoing investor relations:
- Intralinks Elite: ~$3,000/year ($25/user/month × 10 × 12)
- Ellty Business: $600/year (not per-user)
- Savings: ~$2,400/year
When Ellty makes sense
- You're a startup founder sharing pitch decks with investors
- You want to know exactly which investors viewed your deck and for how long
- You need a data room for due diligence without enterprise overhead
- You want to start today without a sales conversation
- Budget is limited and predictability matters
When to stick with Intralinks
- You're running a formal buy-side or sell-side M&A transaction
- Your counterparties specifically request Intralinks
- You need ISO 27701 certification and full enterprise security compliance
- Deal complexity requires dedicated 24/7 multilingual support
- Your document volume is in the tens of thousands of pages
Migration is simple: export your documents, upload to Ellty, create a data room, and send trackable links. No complex migration, no weeks-long implementation.
Quick answers
Does Intralinks have a free plan?
No. Intralinks doesn't offer a permanent free tier. They offer a 30-day trial for their Elite product (file sharing). VDRPro has no free trial - only demos through sales.
Does Intralinks offer a free trial?
Yes, for the Elite product only. 30 days, no credit card required. VDRPro doesn't have a self-serve trial.
Does Intralinks have monthly billing or only annual?
Intralinks primarily operates on contract-based billing tied to deal duration. Annual contracts are standard. Month-to-month is not a standard offering.
What payment methods does Intralinks accept?
Intralinks operates on enterprise invoicing. Credit card self-serve billing is not standard. Payment terms are negotiated as part of the contract.
Does Intralinks charge for implementation or onboarding?
It depends on your contract. Professional services and onboarding are not always included in the base price. Ask explicitly before signing.
Can I cancel anytime?
No. Intralinks uses contract-based agreements. Cancellation terms are defined in the contract. Early termination fees may apply.
Does Intralinks have an API?
Yes. Intralinks VDRPro has an API available. Integration complexity varies. Custom API work is often required and may involve additional cost.
Does Intralinks have a mobile app?
Yes. VDRPro is accessible via mobile app on Android and iOS. The mobile experience has been noted as functional but less smooth than desktop.
Are there limits on storage or documents?
Yes. Storage limits are defined in your contract. Exceeding them triggers overage charges. Confirm your allocation and overage rates upfront.
Do I need to pay per user or can I share one account?
Sharing accounts is against terms of service. Intralinks pricing includes user access fees. All users accessing the data room need individual credentials.
What happens if I exceed my plan limits?
Overage charges apply. Storage overages, additional users, and extended deal duration all trigger additional fees. Negotiate prorated overage billing to avoid flat-rate penalty pricing.
Does Intralinks offer refunds?
Intralinks doesn't publish a refund policy. Refunds are subject to contract terms. For enterprise deals, refund provisions would need to be negotiated into the contract.
All Intralinks pricing estimates in this guide are based on publicly available industry reports, user-reported data, and third-party analysis. Intralinks does not publish official pricing. Contact their sales team for an accurate quote specific to your requirements.
