Digify offers virtual data rooms for secure document sharing during M&A deals, fundraising, and due diligence processes. Here's what you need to know about their data room functionality.
What is Digify data room?
Digify data room is a secure online space where you can store and share confidential documents with controlled access. It's designed for situations where you need to share sensitive information with multiple parties while maintaining security and tracking activity.
Common uses:
- M&A due diligence
- Fundraising rounds
- Board communications
- Legal proceedings
- Real estate transactions
Key features
Document security
Digify protects documents with:
- Dynamic watermarking (shows viewer's email on documents)
- Screen capture protection
- Print restrictions
- Download controls
- Copy/paste blocking
Access control
You control who sees what:
- User-level permissions
- Folder-level access
- Time-based access (set expiration dates)
- IP restrictions
- Device restrictions
Activity tracking
Track everything that happens:
- Who viewed which documents
- Time spent on each page
- Download attempts
- Print attempts
- Geographic location of viewers
Data room management
Organization tools include:
- Bulk upload
- Automatic indexing
- Folder templates
- Q&A section
- User groups
Setting up a Digify data room
Step 1: Create the room
Log into Digify and click "Create Data Room." Name your room based on the project (e.g., "Project Alpine - Due Diligence").
Step 2: Upload documents
Drag and drop files or entire folder structures. Digify maintains your folder hierarchy. Common folders include:
- Financial statements
- Legal documents
- Contracts
- Intellectual property
- HR records
Step 3: Set permissions
Configure security settings:
- Choose watermarking options
- Enable/disable downloads
- Set print permissions
- Add access expiration
Step 4: Invite users
Add users individually or in bulk:
- Enter email addresses
- Assign to user groups
- Set folder permissions
- Send invitations
Step 5: Monitor activity
Use the analytics dashboard to track:
- Most viewed documents
- User engagement
- Time spent per section
- Download attempts
Pricing
Digify doesn't publish data room pricing publicly. They offer:
Pay-per-use - For one-off projects Annual plans - For ongoing needs Enterprise - Custom pricing for large organizations
Contact sales for quotes. Expect to pay more than basic document sharing plans.
Security certifications
Digify data rooms include:
- 256-bit AES encryption
- TLS 1.2 encryption in transit
- AWS hosting
- Regular security audits
- GDPR compliance
Best practices for Digify data rooms
Document preparation
Before uploading:
- Remove metadata from files
- Use clear naming conventions
- Organize in logical folders
- Create an index document
- Redact sensitive information not needed for the deal
User management
- Create user groups (buyers, lawyers, advisors)
- Set different permissions per group
- Use meaningful user names
- Regularly review access logs
- Remove users when deal stages complete
Q&A management
Digify includes Q&A functionality:
- Assign questions to subject matter experts
- Track response times
- Maintain question logs
- Export Q&A for records
Limitations
Things Digify data room doesn't do:
- No built-in redaction tools (do this before uploading)
- Limited bulk editing options
- No automatic translation
- Basic reporting compared to enterprise VDRs
- No AI-powered insights
Alternatives for data rooms
If you need different features or pricing:
Ellty - Offers data room functionality with simpler setup and transparent pricing.
Firmex - More expensive but includes advanced features like AI-powered redaction.
iDeals - Enterprise-grade with more granular permissions.
DocSend - Similar features, popular with startups.
More Digify alternatives.
Common use cases
M&A due diligence
Create folders for:
- Financial records (3 years)
- Customer contracts
- Employee agreements
- Intellectual property
- Litigation history
Set view-only permissions for buyers. Enable Q&A for clarifications.
Fundraising
Structure for investors:
- Pitch deck
- Financial projections
- Cap table
- Product demos
- Reference calls
Track which slides investors spend most time on.
Board meetings
Organize materials:
- Board deck
- Financial reports
- Minutes from previous meetings
- Voting materials
Set auto-expiration after the meeting.
Tips for success
Start early - Set up your room before you need it. Adding documents under pressure leads to mistakes.
Test permissions - Create a test user account to verify settings work as intended.
Communicate clearly - Send users instructions on how to access and navigate the room.
Monitor actively - Check activity daily during active deals. Respond to questions quickly.
Archive properly - Download activity reports before closing the room.
Digify data rooms work well for standard due diligence and document sharing scenarios. The platform balances security features with usability, though it lacks some advanced features of enterprise VDR providers.
For most M&A deals under $50M and typical fundraising rounds, Digify provides sufficient functionality. Larger or more complex deals might require platforms with more sophisticated features.
